8A.512A Executive branch employee travel — information and database.
1. The department shall develop and maintain the following:
a. An electronic travel authorization form to be used for any executive branch employee’s out-of-state travel, conference, or related expenditures associated with the employee’s official duties. The electronic travel authorization form shall include all of the following:
(1) The identification of the employee, the employee’s title, and the employee’s department or agency.
(2) The travel departure point and destination point.
(3) The reason for the travel.
(4) The estimated reimbursable expenses.
(5) The date or dates upon which the travel is to occur.
b. A searchable database available on the department’s internet site containing information related to all executive branch employee travel that includes all of the following:
(1) The identification of the employee who engaged in the travel, the employee’s department or agency, and the employee’s title.
(2) The travel departure point and destination point.
(3) The reason for the travel.
(4) The actual amount of expenses reimbursed.
(5) The date or dates upon which the travel occurred.
c. Notwithstanding paragraph “b” of this subsection, the searchable database shall not include information regarding travel by officers and employees of the department of public safety occurring in relation to or during the course of criminal investigations, including but not limited to undercover operations.
2. A claim for reimbursement for any out-of-state travel, conference, or related expenditures shall only be allowed after the occurrence of both of the following:
a. The electronic travel authorization form is approved by the head of the employee’s department.
b. The request for reimbursement is submitted by the employee on the appropriate form with required approvals.
3. a. For purposes of this section, “executive branch employee” means an employee of the executive branch as defined in section 7E.2, other than a member or employee of the state board of regents and institutions under the control of the state board of regents.
b. For purposes of this section, “out-of-state travel” does not include out-of-state travel incidental to travel between a travel departure point in this state and a travel destination point in the city of Carter Lake.
2011 Acts, ch 127, §44, 89; 2012 Acts, ch 1133, §91
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