67-2806A. REQUEST FOR PROPOSAL. (1) A political subdivision may utilize a request for proposal process as set forth in this section as an alternative to the competitive bidding process required by section 67-2806, Idaho Code, when the political subdivision contemplates a procurement for goods or services for which:

(a) Fixed specifications might preclude the discovery of a cost-effective solution;

(b) A specific problem is amenable to several solutions; or

(c) Price is not the sole determining factor for selection.

(2) Factors that may be considered in the evaluation of vendors in a request for proposal process include, but are not limited to:

(a) An innovative solution that is offered;

(b) Unique product features;

(c) Price;

(d) Vendor experience in the market;

(e) Financial stability of a vendor;

(f) Differences among vendors in their ability to perform contract requirements in a timely or efficient manner;

(g) Ability to meet product specifications;

(h) Product quality;

(i) Product performance records;

(j) Past performance by a vendor;

(k) Future product maintenance or service requirements; and

(l) Product warranties.

(3) At a minimum, a request for proposal shall state the instructions of the process, the scope of work for the goods or services contemplated, the selection criteria, contract terms and the scoring methodology applying relative weights to factors considered.

(4) Notification, solicitation and consideration of contests concerning the award of procurement pursuant to a request for proposal shall be in accordance with the minimum requirements established in section 67-2806, Idaho Code, subject to the selection criteria established at the outset of each such procurement. Records compiled in the scoring process shall be made available for public inspection when a procurement recommendation is made to the governing board.

History:

[67-2806A, added 2017, ch. 197, sec. 7, p. 493.]