20-482.02. Required filings; approval by director and members

A. A domestic mutual insurer may engage in a conversion as part of a reorganization as a mutual holding company, only if the board passes a resolution that the reorganization is fair and equitable to the policyholders and adopts a plan that meets the requirements of this article.

B. After the board has adopted a plan and before the board seeks approval of the plan by the eligible members of the converting mutual insurer, the converting mutual insurer shall file the following documents with the director:

1. The plan of reorganization.

2. The form of notice of the meeting at which the eligible members vote on the plan.

3. The form of any proxies to be solicited from the eligible members. Proxies must offer the eligible members the option of voting in favor of or voting against the plan or abstaining from voting.

4. Information required by the converting mutual insurer's bylaws.

5. Other information or documentation required by the director.

C. The director shall approve or disapprove a plan and other documents submitted under subsection B of this section as prescribed in section 20-482.04. The director must approve or disapprove the plan within sixty days after the director receives a completed filing of the plan and all information requested by the director or within sixty days after the completion of a hearing on the plan, whichever date is later.

D. At any time before the director approves a plan, the board may amend or withdraw the plan.

E. After the director approves a plan, the eligible members of the converting mutual insurer must approve the plan. Approval by the eligible members is subject to the following requirements:

1. All eligible members must be given notice of the plan and of their opportunity to vote on the plan. A copy of the plan or a summary of the plan must accompany the notice. The notice shall be mailed to the last known address of each eligible member, as shown on the records of the converting mutual insurer, within forty-five days after the director approves the plan. The meeting of the eligible members at which a vote on the plan will occur shall be set for a date that is not earlier than the thirtieth day after the date on which the mutual insurer mailed the notice of the meeting. If the converting mutual insurer complies substantially and in good faith with the notice requirements of this paragraph, the converting mutual insurer's failure to give any member or members any required notice does not impair the validity of any action taken under this section.

2. The vote required for approval must be conducted in accordance with the converting mutual insurer's bylaws, except as follows:

(a) Only eligible members may vote on the plan.

(b) An eligible member may vote in person or by proxy at the meeting at which the plan is voted on.

(c) The plan is approved by the eligible members on the affirmative vote of two-thirds or more of the eligible members voting on the plan, unless the bylaws require a greater number of affirmative votes. The converting mutual insurer shall file with the director a certification that the plan of reorganization has been duly adopted by a vote of at least two-thirds of the eligible members.

F. The plan shall be carried out in accordance with its terms on the effective date of the reorganization.

G. Except as otherwise provided in this section, all information and documents obtained by or disclosed to the director or any other person in the course of preparing, filing and processing an application to reorganize, other than information and documents distributed to policyholders or filed and submitted as evidence in connection with a public hearing held pursuant to section 20-482.04, are confidential and not subject to subpoena and must not be made public except to insurance departments of other states, with the prior written consent of the insurer to which such information and documents pertain.